We recommend the Admin does not enable this option or require users to log in using separate Windows user accounts, In these multi-user modes. If in case a user by mistake does log off your system, another user can access the Company File without having to enter their username and password, as long as they are using the same Windows user account. When more than one user is accessing the same Company File on the same computer, one user has to explicitly log off before another user can log in.Important Things You Need to Know:Īs the company Admin, you should carefully evaluate the use of this option and the following points: Required to enter your username and password again only if you have explicitly logged off from the Company File or when the login period has expired. You have to log in with your username and password only, once every few days, and can open the Company File or switch to another Company File without having to again enter your username and password, as long as you are using the same Windows user account. For more info contact our QuickBooks ProAdvisor toll-free : +1-84 Go through the article and also learn the downside of the article along with the QBD auto-logout feature. Read the article to know the important things, the things that may be applied, and the steps to log in preference feature in QuickBooks Desktop. You can now log in to a Company File without having to enter a username and password for the whole period! This article discusses how we can stay logged in preference features Desktop company file (login without entering your password). How to Write Off An Invoice In QuickBooks.How to Update QuickBooks Desktop to Latest Release.How to Turn On Online Payments in QuickBooks Desktop.How to Convert from Quicken to QuickBooks.How to Change Sales Tax Rate in QuickBooks.How to Stop, Delete or Cancel QuickBooks Online Subscription.How to Add a Pay Now Button & Payment Link to QuickBooks Desktop Invoice.How To Access QuickBooks Desktop Remotely.Once these changes have been performed correctly, the last user login name will no longer populate automatically on Quickbooks. Go ahead and save the file once that change has been made. Once these permissions have been adjusted, you will want to edit the QBW.ini file to have the LASTUSERNAME variable be blank. You will want to adjust the permissions for QBW.ini to be as follows: For example, Quickbooks 2011 will have the QBW.ini file located in this directory: The folder after Intuit will differ depending on the version of Quickbooks you have installed. The QBW.ini file is usually located in the following directory: Regular users should only have Read permissions to the QBW.ini file The file responsible for this has to have its’ permissions adjusted to not allow users outside of the Administrators group to modify the file. ![]() The way to disable the last user login name from showing up in Quickbooks is fairly simple. INFORMATIONĪre you running into an issue where every time a user opens Quickbooks the Username field is automatically populated with a different user’s username that last logged in to the company file? If so, the fix, while not documented and easily found, is actually very easy. This is useful in RDS (Remote Desktop Services) and other multi-user environments. ![]() This guide will help explain how to disable Quickbooks from showing the last user that signed in to the application.
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